• Processes newly adopted resolutions and ordinances for incorporation to City records and for codification.
• In the absence of the City Clerk administers oaths of office, acts as Notary Public and certifies official City records.
• When necessary, affixes the City seal to certify official documents.
• Receives new liability claims in the City Clerk’s office or other City Hall departments as needed.
• Assists the City Clerk with organization and conduct of municipal elections.
• Responsible for ensuring elected and appointed officials and designated City employees comply with the filing obligations of the Fair Political Practices Commission (FPPC).
• Assists the City Clerk in the preparation and execution of municipal elections.
• May be required to work evenings and/or irregular work hours.
• Makes recommendations regarding office procedures and processes, including technology, to improve workflow and implements improvements subsequent to approval.
• Performs other related duties as assigned.

Knowledge of

• Principles and practices of municipal government administration, the Brown Act, the Public Records Act, the Political Reform Act and other legal and administrative procedures relating to municipal records management.
• Principles and practices of records management.
• Applicable federal, state and municipal laws, including those related to elections, agendas, meeting procedures, statements of economic interests and campaign statement filings.
• Modern office procedures, methods and equipment.

Ability to

• Effectively run a records management and retention program, including computer applications and equipment.
• Ability to effectively utilize computer applications and technology related to the work.
• Compose routine correspondence independently.
• Use initiative and sound independent judgement within established guidelines.
• Communicate tactfully and effectively with the public.
• On occasion attend City Council and related meetings outside of normal business hours.
• Operate modern office equipment and related software including web publishing, document imaging, Excel, Access and PowerPoint.
• Be proactive in investigating new technology trends for implementation where possible.
• Prioritize own work, completing assigned tasks in a timely, accurate manner; and using sound, independent judgment within policy and procedural guidelines.

Education and/or experience

Deputy City Clerk I: Equivalent to AA degree and three years of progressively responsible experience using state of the art technology in a local government agency, preferably in a City Clerk’s Office.

Deputy City Clerk II: in addition to the requirements for the Deputy City Clerk I, this level requires at least 4 years of experience as a Deputy City Clerk I or demonstrated ability to successfully complete the essential duties and responsibilities at the full journey level with a high degree of autonomy. Bachelor’s Degree preferred. Certified Municipal Clerk designation preferred.