Job title: Accountant I/II

Summary

Under general supervision, performs technical and professional accounting work in the preparation and maintenance of journal vouchers, accounting records, subsidiary and general ledger entries, fixed asset record documentation, payroll time-keeping, accounts and grants receivables, audit preparation; financial, budgeting and statistical reports and coordination of City-wide procurement polices and practices.

Distinguishing characteristics:

The Accountant II level position performs more complex accounting tasks with more independence and prepares financial and statistical reports with a minimum of supervision.

The Accountant Series includes Accountant I/II, Senior Accountant, and Principal Accountant. Depending upon assignments, some positions may be permanently allocated to this level and some positions may be designated as flexibly staffed at various levels in the series.

Essential duties and responsibilities

Include the following. This list is intended to be illustrative and does not represent an exhaustive list of duties and responsibilities. Incumbents may not perform all duties and responsibilities listed. Other duties may be assigned.

• Coordinates and participates in accounting tasks related to the maintenance of the City's financial record keeping, reporting and control system.
• Prepares for approval, standard and adjusting journal entries.
• Assists with month and year-end closing including account analysis and report distribution.
• Reconciles bank accounts including custodial and trust statements.
• Audits and review operation and project account expenditures for correctness and budgetary control.
• Maintains detailed fixed asset records, including categories, useful lives, costs and vehicle registration information where appropriate.
• Assists with payroll time-keeping entry.
• Maintains general ledger control account of accounts receivable system and prepares aging reports.
• Assists with the development of budget work papers and final document preparation.
• Assists other departments in coordination of City-wide purchasing opportunities and monitors adopted policies and practices related to authorized limits, approvals, processing and formal bidding.
• Performs related duties as required.

Knowledge of:

• Generally accepted accounting and auditing principles and their application to a variety of accounting transactions and problems
• Principles and methods of finance administration and supervision
• Principles and practices of budget preparation and administration
• Applicable Federal, State and local laws, codes and regulations
• Automated financial management system characteristics and applications
• Modern office equipment, practices and procedures