City of San Rafael

SUMMARY

Under general supervision, performs a variety of clerical accounting duties in support of specific assigned functional areas such as: accounts payable, accounts receivable, payroll, business licenses, and specialized accounting and financial functions, and performs related work as required.

DISTINGUISHING CHARACTERISTICS

The Senior Accounting Assistant is the advanced journey level in the Accounting Assistant class series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series. Employees at this level are required to be fully trained in all procedures related to assigned areas of responsibility.

SUPERVISION RECEIVED

Receives direction from assigned management or supervisory staff.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

• Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner.
• Perform the most difficult work related to area of functional responsibility which may include business licensing, accounts payable/receivable, payroll, handling bad debt, delinquent account and bankruptcy processes.
• Handle difficult or sensitive interactions with customers or other members of the public, in person, by telephone, or e-mail; work with vendors and suppliers as related to area(s) of assignment.
• As assigned, accept payments, prepare and reconcile receipts; prepare cash deposits; enter data into an accounting system.
• Reconcile records and sub-ledgers of assigned functional area(s) to the accounting system and verify accounting entries.
• Prepare documentation and routine and/or special technical reports to local, State, or Federal agencies; maintain liaison with other agencies as appropriate to area(s) of assignment.
• Research/troubleshoot and resolve the more complex/technical discrepancies. Develop and analyze productivity reports; develop recommendations for improvement and increase efficiencies.