shipment, and to make sure the asset was received in working order. The Department heads and/or Elected Official is also responsible for arranging the necessary preventative maintenance and any needed repairs to keep the asset in working condition. The Department heads and/or Elected Official also ensures that the asset is used for the purpose for which it was acquired and that there is no personal or unauthorized use unless the personal use is approved as per the department or office policy. The Department heads and/or Elected Official is responsible for reporting any loss, theft, or damage to the assets.

3. 3. Department heads and/or Elected Official are to maintain inventories of all capital assets, including:
   • a) those that are capitalized and reported on the county's capital asset inventory and
   • b) controllable assets with an acquisition cost of $9,999.00 or less and which are tracked and inventoried.
4. 4. Department heads and/or Elected Official are to report newly acquired assets, retired assets, transferred assets, and assets in use that previously were not included in the county's asset inventory to the Delaware County Auditor's Office. Department heads and/or Elected Official are required to use the Auditor's Office prescribed forms and to meet with the Auditor's Office, or its designee, if necessary, for the proper preparation of the capital asset reports.
5. 5. Department heads and/or Elected Official must abide by all Auditor Office deadlines for the reporting. Typically, asset reporting is to be completed by the first Friday of the first full week in January each year.
6. 6. Assets below the capitalization threshold but considered sensitive may include, but are not limited to, weapons, radios, computers, chain saws, small motor equipment and power tools. These minor but sensitive items shall be inventoried and controlled at the department level by the head of the operating department. Stated inventory shall be conducted annually. The County Auditor's office is to receive a copy of the inventory and/or updated inventories for minor but sensitive items.
7. 7. Department heads and/or Elected Official are responsible for ensuring that acquisitions of capital assets follow all policies, statutes, and regulations, including proper advertising, use of proper budgetary codes and accounting forms, and all required appropriation approvals.
8. 8. The Delaware County Commissioners and the Auditor's Office may conduct spot checks of the asset inventory and condition on a random, unannounced basis.

The Delaware County Auditor's office is responsible for ensuring that accounting for capital assets is being exercised by establishing a capital asset inventory that is updated annually for additions, retirements, transfers, and items retroactively added. The Auditor's Office is responsible for securing a fixed asset advisor for the county, if deemed necessary, and for the financial reporting of the capital assets, including depreciation expense and assets included in the inventory but not depreciated.

Delaware County will depreciate capital assets by using the straight-line method. Assets will be depreciated based on the estimated useful life of each asset.

The following are the estimated useful lives for each asset class: