The ordinance being introduced will terminate Fund 209, and authorizes the transfer of its remaining balance to the General Fund. Once in the General Fund, the money will be available for contribution to the OIC. The ordinance also amends the existing appropriation ordinances to include this transfer.

Thereupon, it was moved by Vice Mayor Byington and seconded by Mrs. Hilton that the second reading be waived and that the ordinance be passed tonight.

Upon call of the roll on the question of the motion, the following vote was recorded:

There being five (5) yea votes and no (0) nay votes thereon, said ordinance was declared duly passed and it was so ordered.

Finance Department Presentation: Mrs. Cindy Stafford, Finance Director, referenced a PowerPoint presentation and updated Council on the following topics: 2020 year-end finances; 2021 financials through March 31; the Income Tax Department; and payment options for city services.

In regard to the 2020 year-end finances, she referenced a chart for Non-Enterprise Funds (General City Services), excluding transfers, showing budgeted versus actual for receipts (budgeted: $13,641,843 versus actual: $14,733,426) which is 108% of budget; and disbursements (budgeted: $14,953,721 versus actual: $13,156,484) which is 87.98% of budget. The COVID-19 pandemic made 2020 a challenging year. All anticipated revenues and budgeted expenditures were evaluated to determine the possible impacts of the pandemic. During the early stage of the pandemic, it was feared that income tax revenue may drop significantly, in particular because of the state-wide shutdown. With income tax receipts representing 63% of the City’s revenue, city staff cut approximately $500,000 in planned capital project expenditures. As the year unfolded, income tax revenue rebounded and the year finished at $306,000 better than budget, with revenues exceeding the budget by $1,091,583. The City received $518,000 in CARES Act money provided by the Federal Government, and $885,000 of Bureau of Workers’ Comp rebates to help ease the financial pressures amid the ongoing coronavirus pandemic. The CARES Act funds were used in full compliance with all federal and state requirements to offset direct costs as a result of the pandemic. Disbursements and encumbrances were $1,797,237 less than budget. This was a result of cancelled OCC classes and events; postponed capital projects; CARES Act monies offsetting public safety salaries; and an additional $308,000 that was not transferred to other funds for normal expenditures.

Mrs. Stafford then referenced a chart for the Refuse Fund, excluding transfers, showing budgeted versus actual for receipts (budgeted: $1,350,600 versus actual: $1,450,231), which is 107.38% for the year; disbursements (budgeted: $1,663,650 versus actual: $1,537,179) which is 92.40% of budget. Revenue exceeded the budget by almost $100,000 due to the Bureau of Workers’ Comp rebates. The rebates were allocated to funds with wages paid, including refuse.

She then referenced a chart for Enterprise Funds, excluding transfers, showing budgeted versus actual for receipts (budgeted: $3,440,535 versus actual: $3,706,608), which is 107.73% for the year; disbursements (budgeted: $3,988,037 versus actual: $3,724,644) which is 93.40% of budget. The Enterprise Funds include Water, Sanitary Sewer and Stormwater. She explained that most of the sewer costs are driven by Montgomery County and the city of Dayton and their timing of billing for wastewater treatment.

In regard to 2021 financials through March 31, Mrs. Stafford referenced a chart for General City Services, excluding transfers, showing budgeted versus actual for receipts (budgeted: $13,536,569 versus actual: $4,383,192) which is 32.38% of budget; April is when a large portion of income taxes are received; and disbursements (budgeted: $14,064,295 versus actual: $5,017,624) which is 35.68% of budget.

She then referenced a chart for the Refuse Fund, excluding transfers, showing budgeted versus actual for receipts (budgeted: $1,352,600 versus actual: $334,302), which is 23.32% of budget; disbursements (budgeted: $1,707,976 versus actual: $867,737) which is 34.05% of budget.

She then referenced a chart for Enterprise Funds, excluding transfers, showing budgeted versus actual for receipts (budgeted: $3,511,035 versus actual: $818,757) which is 23.32% of budget;