In regard to the 2019 financials through November 30, 2019, Mrs. Stafford referenced a chart for General City Services, excluding transfers, showing budgeted versus actual for receipts are: $13,009,892 and $12,919,620; and disbursements are: $14,124,175 and $11,644,312. Receipts are at 99% primarily as a result of income tax and property tax, which are two of the largest revenue streams. Income taxes are currently at 98% of budget, and property taxes are at 102% of budget. The income tax credit reduction was estimated to result in $600,000 of additional income. This credit reduction was needed to offset income tax rate increases by the communities where our residents work. To date, $538,000 has been recovered. The investment income is about $30,000 more than last year as a result of the current market. Other revenues include $134,000 workers' compensation rebate from an expense paid in 2017. Disbursements are 82% of the budget. Disbursements are operated on a cash basis, so if the encumbrances are added in, disbursements will be 90% of budget. Mrs. Stafford expects that by the end of the year, general city services revenue will be slightly above budget and expenditures slightly below budget.

For the Refuse Funds, excluding transfers, budgeted versus actual for receipts are: $1,375,400 and $1,255,241; and disbursements are: $1,444,504 and $1,162,294. Receipts are at 91% and Disbursements are at 80%, with encumbrances at 84%.

For the Enterprise Funds (including the Water Utility Funds, Sanitary Sewer Utility Funds, and Stormwater Utility Funds) excluding transfers, budgeted versus actual for receipts are: $3,300,600 and $3,183,675 and disbursements are: $3,753,032 and $2,530,982. Receipts are 96% and disbursements are 67%, with encumbrances at 87%. Mrs. Stafford explained that most of the sewer costs are driven by Montgomery County and the city of Dayton and their timing of billing for wastewater treatment.

With the retirement of Assistant Finance Director Alice Young at the end of September, Tracy Martin was promoted to the Assistant Finance Director position. Tracy Martin has worked for the city of Oakwood for 32 years, with the last 14 years being in the Finance Department. Gloria Corona-Luna, a new Accounts Payable Clerk, started at the beginning of October. Mrs. Stafford shared that she is developing a plan to cross-train all finance department employees.

The Online Payment Portal is available on the City's website. Payments such as utility, income tax, and many other payments can be made online through the portal. The payment portal is fee based. The City does not receive these fees. Mrs. Stafford encouraged residents to receive monthly invoice statements electronically. She explained that just because you get an electronic statement does not mean that you are required to pay online. There are currently about 3,500 monthly statements, and only 711 of those are receiving e-statements.

Mrs. Hilton inquired about the service fee for the online portal.

Mrs. Stafford shared that the minimum fee is $1.95. The fee depends on the type of payment being made, as required by law.

Mayor Duncan inquired about the number of applicants for the recently filled Accounts Payable Clerk position.

Mrs. Stafford shared that there were nearly 100 applications.

CITY MANAGER'S COMMENTS – NONE

COUNCIL COMMENTS
Mayor Duncan wished everyone a happy and safe holiday season.

The public meeting concluded at 9:54 p.m.

MAYOR

ATTEST:

CLERK OF COUNCIL