Policy Review

All documents shall be signed by all required parties, which may include: the grant project manager, the Library Director, the County Clerk/Auditor, County Commission, the Library Board Chair, the administration of cooperating agencies, and the administration of granting agencies.
All grant documentation shall be filed and maintained at the Library Director’s office. Copies will also be provided to the grant project manager.
A record of all transactions, invoices, receipts, (revenues and expenditures) and packing slips required by the contract shall also be submitted to the County Clerk/Auditor and granting agency, and shall be audited according to the Auditor’s established procedures and policies.
The County Clerk/Auditor will assign appropriate general ledger account numbers and customer numbers for the grants, which may need to have their own account as required by grant obligations and reporting.

This policy shall be reviewed at least triennially by the Duchesne County Library Board of Trustees.