KNOWLEDGE OF:

  • Basic legal concepts, principles, terminology and procedures; general legal reference materials; formats for preparation of pleadings, briefs and related legal documents.
  • Techniques and sources for researching and validating currency of legal codes and rulings.
  • Standard office administrative practices and procedures, including business letter writing and the operation of common office equipment, including a PC and related software.
  • Record keeping, report preparation, and filing systems and methods.
  • Basic organization and functional responsibilities of City government.
  • Correct English usage, including spelling, grammar, punctuation and vocabulary.
  • Basic business arithmetic, Excel spreadsheets preferred.

ABILITY TO:

  • Work independently with a self-motivated work attitude.
  • Work with a high level of professionalism within the City and community.
  • Develop areas of department expertise and City knowledge to improve client service and meet department objectives.
  • Communicate critical information by conveying that information to staff clearly, accurately, honestly and concisely in accordance with department policies and procedures.
  • Strive for an error free work environment and to exceed goals.

EDUCATION and/or EXPERIENCE:

A typical way of gaining the knowledge, skills and abilities is: equivalent to graduation from high school, four-year college degree, Paralegal or Legal Assistant certification preferred, and/or any combination of experience, with a minimum of three (3) years in a law office.

  • Has 3-6 years experience in the legal field.
  • Has office administration experience, including office budget, payroll and invoicing.
  • Has developed proficiency in legal research skills.
  • Uses initiative and discretion in accomplishing routine assignments, with a minimum of supervision.
  • Has 6+ years of experience in the legal field.
  • Demonstrates mastery of skills sufficient to handle non-routine legal matters using discretion and initiative.
  • Has experience in preparing office budgets, including drafting of office goals and objectives.
  • Possesses analytical ability, ingenuity, judgment and administrative skills together with effective planning and problem solving.
  • Assists in litigation management.
  • Writes legal documents, work flow plans and reports.
  • Prepares department budget, writes department’s goals and objectives.
  • Interacts and handles more complex issues with outside attorneys and City contractors.
  • Handles more complex issues than Legal Assistant I.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

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