Job Title: Accounting Assistant I/II

Summary

Under direction processes and maintains business licenses, deposits, parking citations, cash receipts, accounts payable, payroll and/or other related records according to standard accounting procedures. This is a flex class series and employees are assigned to class levels based on the needs of the City and the experience of the employees.

Distinguishing characteristics:

The Accounting Assistant I level position is the entry level with close supervision. The Accounting Assistant II level position is the full working level with more independence while working within existing procedures.

Essential duties and responsibilities

Include the following. Other duties may be assigned.

• Processes and maintains accounts payable, business licenses, parking citations, cash receipts, deposits and other accounting records.
• Performs standard accounting procedures within prescribed guidelines.
• Computes, verifies, tracks and maintains financial records.
• Provides services and information to school districts, agencies and other organizations regarding accounting data.
• Audits, verifies and reconciles, requisitions, invoices, receipts, check payments, schedules, taxes and fees, deposits and other accounting documents and records.
• Assists in preparing reports and statistics.
• Prepares data and performs data entry of accounting information.
• Runs and verifies accuracy of reports and forms.
• Monitors computer generated, reports and related materials.
• Performs general clerical tasks, including typing, maintaining files, copying and answering the telephone.
• Performs related duties as required.

Knowledge of:

• Standard procedures and guidelines for assigned accounting tasks
• Data entry and processing
• Modern office practice and procedures
• Department operations and policies
• Correct English usage
• Operation of office equipment and software
• Telephone etiquette
• Modern office equipment including PC and related software

Ability to:

• Perform data input quickly and accurately.
• Perform accounting tasks in accordance with established guidelines and procedures.
• Prepare and maintain records and files.
• Perform simple research, compiling data, preparing reports.
• Perform clerical work & administrative tasks.