Make accessible public content a reason cities choose—and expand with—ProudCity.
Accessible publishing, AI forms, meeting minutes, and website-wide accessibility progress tracking.
Start with one team, expand citywide, and add expert guidance where it helps most.
Mission: make public information accessible, usable, and adaptable by default.
SOURCE
PDF
→
ACCESSIBLE WEB
Ready to review
The distribution thesis
The plugin should help ProudCity win and grow city relationships.
Demonstrate a complete content workflow: publish documents, generate forms and meeting minutes, and track accessibility progress across the city’s website.
Existing ProudCity customers
Expand the value of the website relationship
Activate faster.Add a low-friction “Try FileToWeb” path inside the ProudCity workflow.
Solve more content.Bring together document conversion, AI form generation, minutes from audio and video, and accessibility progress tracking—available in Enterprise today.
Strengthen retention.Give renewals and account planning a stronger accessibility and content-modernization story.
Net-new ProudCity prospects
Make accessible publishing part of the website sale
Differentiate.Show a capability that supports a city’s accessibility and PDF-reduction strategy.
Demonstrate live.Use a real city document, form, or meeting recording to demonstrate the workflow during discovery.
Create a bigger win.Use FileToWeb to strengthen more website proposals and open a path to citywide rollout.
Four capabilities. One municipal content workflow.
Help teams publish useful content and make accessibility progress visible across the website.
01 / PUBLISH
Document publishing
Convert source documents into editable web pages, refine the output, and reuse presentation layouts.
From static files to useful web content02 / COLLECT
AI form generation
Generate forms from source material so staff can prepare, review, and publish the city’s information collection workflows.
From source material to working forms03 / DOCUMENT
AI meeting minutes
Generate draft meeting minutes from video and audio recordings for staff to review and approve.
From recorded meetings to reviewable minutes04 / TRACK
Accessibility progress
Track accessibility work across the website, helping teams prioritize improvements and see progress over time.
From individual fixes to a shared view of progress
Set usage together during the pilot. The page allowance covers document conversions. Included form generations, audio/video hours, monitored pages, and scan frequency will be agreed before a final quote. Staff retain approval of forms, minutes, and published content.
One city, three ways to start
Start at the right level. Add capacity and support as needs grow.
Land
Business Self-Serve
$100 / month
For one team that wants to begin now.
500 monthly credits
Separate municipal workspace
Standard terms and product support
Customer manages review and publishing
The default entry point
Prove
Guided Pilot
$1,200 one-time / 30 days
For a city that wants evidence before scale.
Up to 1,000 document pages
Kickoff, results review, and agreed form / meeting samples
$1,200 applied toward the first annual subscription on rollout
Pilot pages count toward the first-year allowance
Optional evaluation for one department
Scale
Government Enterprise
From $3,000 / year
For a citywide operating model.
Document publishing and AI form generation
AI minutes from audio and video
Website accessibility progress tracking
Standard onboarding session and product support
One website included; optional expert services
Pricing principle: Enterprise combines four product capabilities with a predictable page allowance. Existing documents and new content share the same allowance. Hands-on implementation and accessibility expertise are optional services with agreed scope.
Straightforward page-based pricing
Start with the pages the city wants to convert.
A website inventory estimates the opportunity. The city chooses the pages to convert this year, then adds its expected new publishing.
Annual Enterprise subscription$3,000 / year
All four Enterprise capabilities, one website, standard onboarding, and 6,000 conversion pages each year.
Additional agreed capacity$0.25 / additional page
Existing documents and new content share one annual allowance. No separate archive conversion charge.
Optional annual services
$1,200 per additional website
$3,000 for SSO / SAML
$5,000 for priority SLA and named coverage
$3,000 for continuing expert review
Optional one-time services
Hands-on implementation from $1,500
Expert review and design setup: $2,500
Custom integration, hands-on migration, and specialized remediation quoted separately
PagesCount pages inside documents, not PDF files
OnceCount identical duplicates once
SharedOne allowance for archive and new pages
AgreedConfirm extra capacity before processing
A predictable page allowance. This proposal prices the agreed document conversion scope in pages. Internal AI processing efficiency does not reduce the agreed page allowance. Review representative scanned and complex documents before quoting; any specialist work or human review is scoped separately.
Example: archive conversion, then ongoing publishing
Year one: $7,500. 20,000 existing pages + 4,000 new pages = 24,000 pages. $3,000 base + 18,000 additional pages × $0.25.
Following year: $3,000. With the archive complete, 4,000 new pages fit inside the 6,000-page allowance. No optional services in this example; completed conversions are not charged again simply because they remain published.
Optional services to co-sell
Add accessibility expertise where the city needs it.
The Enterprise subscription provides the platform. Expert services provide an agreed amount of personal review and design guidance.
One-time engagement
Accessibility review & design setup
$2,500 one-time
Up to 10 expert hours
Review of agreed conversion samples
A style guide and reusable layout recommendations
Handoff to the city’s publishing team
Ongoing engagement
Continuing expert review
$3,000 / year
Up to 12 expert hours each year
Scheduled reviews of selected outputs
Recommendations for content and layout improvements
Guidance as the publishing workflow evolves
Agree the review scope before work begins. These are proposed service allowances and prices, subject to expert availability and delivery-cost validation. Selected-output review does not imply review of every conversion or the entire website. Additional review and remediation are separately scoped.
Explore a page-based scenario
Plan the first year. See the ongoing cost.
Choose the existing pages to convert and estimate new pages each year. Adjust the proposed pricing assumptions below.
This saved scenario used an earlier pricing model. Page counts and selected services have been retained; the old pricing assumptions have been replaced by page-based defaults. Review the totals before sharing.
Illustrative first year$7,500
Following year estimate$3,000
Following year assumes 4,000 new pages, no further archive conversion, and the same selected annual services.
Included each year6,000 pages
24,000 first-year pages; 18,000 above the included allowance.
Pages cover agreed document conversion work. Included usage limits for forms, meeting processing, and monitoring are agreed before quoting. Human review and custom work are optional. Review representative documents before the final quote.
The optional 30-day guided pilot costs $1,200, applied toward the first annual subscription upon rollout. Its converted pages count toward that year’s allowance. Displayed totals exclude the separate pilot payment and its invoice adjustment.
First year = annual base + additional pages + selected annual services + selected one-time services. The following-year estimate excludes completed archive conversions and one-time services. USD, before applicable taxes. Public views of completed pages remain unlimited.
Two distribution motions, one city journey
Existing customers activate and expand. Net-new prospects experience FileToWeb during the sale.
Existing ProudCity customer
Land, learn, then expand
1
Embed activationAdd a “Try FileToWeb” action in the ProudCity workflow.
2
Create a city workspaceProvision a separate municipal workspace with named users.
3
Onboard directlyFileToWeb supports the content team and learns from actual use.
4
Expand by needMove to a pilot or Enterprise when the responsibility becomes citywide.
Keep the existing five customer accounts unchanged during the test.
Net-new ProudCity customer
Attach accessible publishing at the point of sale
1
Lead with the problemExplore document publishing, forms, meeting minutes, and website accessibility progress in discovery.
2
Show the product liveDemonstrate a real document, form, or meeting workflow during the website demo.
3
Choose the entry pathSelf-serve, guided pilot, or citywide Enterprise.
4
Roll out togetherCoordinate the website implementation and FileToWeb adoption.
Measure whether FileToWeb increases ProudCity proposal strength and wins.
Different entry points. The same city ownership, transparent pricing, and direct product accountability.
Shared customer model
One coordinated experience, with clear product accountability.
City
Owns the content and decision
Names the account owner and product users
Chooses self-serve, pilot, or Enterprise scope
Approves publishing and internal workflow
Owns the output and retains portability
ProudCity
Owns the website platform relationship
Introduces and positions FileToWeb
Owns CMS integration and ProudCity support
Includes FileToWeb in appropriate proposals
Participates in account planning and rollout
FileToWeb
Owns product success and learning
Provides direct onboarding and product support
Owns conversion quality and accessibility workflow
Leads usage, capacity, and success conversations
Brings user and decision-maker feedback into the roadmap
Commercial terms can follow the operating role, proven volume, and support burden after the model is validated.
Choose the operating motion before discussing economics
Partner models differ by who introduces, sells, contracts, supports, and owns the relationship.
Referral
Warm introduction
FileToWeb runs the sales cycle and direct customer relationship.
Co-sell
Joint sales motion
Shared discovery and proposal; each company owns its product responsibilities.
Recommended starting motionReseller
Partner-led contract
ProudCity contracts and bills; normally requires first-line support and deeper enablement.
Embedded / OEM
Packaged offer
FileToWeb is bundled inside ProudCity’s offer, with the highest integration and control.
Starting hypothesisEmbedded activation + co-sell operating model
Validate city demand, sales impact, lead ownership, product accountability, and support burden before fixing long-term commercial terms.
Decision after 90 daysChoose the long-term model using observed value.
Proposed next step
Agree on the 90-day test—not the permanent economics.
Start with embedded activation and coordinated co-selling. Preserve direct city feedback. Measure whether FileToWeb helps ProudCity activate more existing customers, strengthen proposals, and win more net-new website relationships.