MINUTES OF COMBINED COMMISSION WORKING & REGULAR SESSION

Present –

Commissioner Greg Miles, Commissioner Jeff Chugg, Commissioner Tracy Killian, Deputy Attorney Tyler Allred, Public Works Director Mike Casper, Public Works Deputy Director Clint Curtis, Emergency Management Director Josh Phillips, Building & Grounds Director Shane Jenkins, Eric Major and Jeff Baker with Jones & DeMille Engineering, Economic Development Director Deborah Herron, Human Resource Director Judy Stevenson, Surveyor Ryan Allred, Clerk-Auditor Chelise Stewart, Deputy Assessor Brandi Winterton, and Commission Executive Assistant Melissa Hughes is taking the meeting minutes.

Opening Comments

(9:00 a.m.)

Chairman Miles welcomed everyone to the meeting.

Pledge of Allegiance

(9:01 a.m.)

Public Works Update

(9:02 a.m.)

Public Works Assistant Director Clint Curtis updated the public on existing projects and upcoming work. The 12000 West intersection is going well; the landowner has agreed to the additional right-of-way. The parties discussed the material needed for the new site of the Public Works facility. They are stockpiling chips at the Roosevelt yard for the upcoming contracted projects. Commissioner Chugg said that he drove the shouldering project, and it was done well. The parties discussed working with the landowner to trim some trees blocking the view, where UDOT cleaned up the right-of-way in Upalco.

Discussion & Consideration of the Bid Advertisement Documents for the Administration Building Remodel

(9:09 a.m.)

Building & Grounds Director Shane Jenkins presented the bid advertisement documents, which included floor plan drawings for the admin building remodel. The parties discussed the timeline for the bid and completion. Commissioner Miles explained the need for larger Commission Chambers and how the restrooms have not been updated the entire time the County has used the building. Other departments have outgrown their space and need additional offices. The bids will be advertised this week, due May 2^nd by 3:00 pm, and opened on Monday, May 5^th.

Discussion & Consideration of Medici Land Governance Agreement

(9:32 a.m.)

Recorder Shelley Brennan presented the agreement and explained the document intelligence platform and search portal services. The documents are uploaded into the system, so the employees don’t have to enter the data manually. The information would be verified for accuracy. Medici Land Governance (MLG) is a Utah-based company. Another county is currently using the program. The parties discussed the fees and how long it would take to recoup the buy-in cost. The licensing fee is $30,000 per year. If the County wants to buy into the program, it would cost $200,000. They have up to three years to decide about the buy-in. The program could offer other searchable options for residents and businesses. MLG could develop a database allowing the general public access to print their deeds, which is not currently available. The parties discussed the agreement and buy-in option. Commissioner Killian made a motion to enter into an agreement with Medici Land Governance for $30,000 per year, revisit the buy-in option by the end of the year, and authorize the chair to sign on behalf of the County. Commissioner Chugg seconded the motion. Commissioner Killian voted aye, Commissioner Chugg voted aye, and Commissioner Miles voted aye. The motion passed.

Discussion & Consideration of the Broadband Equality Access and Deployment (BEAD)Grant Support Letter for Strata Networks

(10:00 a.m.)

Economic Development Director Deborah Herron presented the support letter for Strata Networks and explained that Strata has actively followed the BEAD Program since its inception under the Infrastructure Investment and Jobs Act (IIJA) signed into law on