A copy of the ordinance, having been placed on the desks of each member of Council prior to introduction, was read by title.

Vice Mayor Byington explained that this is another supplemental appropriation ordinance.

Within each of the City’s accounting funds, expenditures are allocated between subfunds for “Personnel” and “Operating” expenses. “Personnel” expenses are the wage and benefit costs for City employees. Anything else is characterized as “Operating” expenses.

This year, Oakwood had several retirements of key employees. These occurred while the City was engaged in an organizational assessment of the Public Works and Leisure Services Departments, which necessitated a hiring freeze until completion of the assessment. As a result, the decision was made to utilize contractors to ensure that work was still being completed in a timely manner and City services were not disrupted.

In order to pay for these contracted services, it is necessary to reallocate money from “Personnel” to “Operating” within several City accounting funds. Specifically, this ordinance will reallocate:

• $170,500 within the General Fund;
• $34,200 within the Street Maintenance and Repair Fund;
• $109,250 within the Leisure Activity Fund;
• $11,350 within the Service Center Fund; and
• $73,800 within the Water Operating Fund.

This ordinance does not change overall spending levels. It only reallocates certain expenditures from “Personnel” to “Operating” within each of the named funds.

Thereupon, it was moved by Vice Mayor Byington and seconded by Mrs. Turben that the ordinance be passed.

Upon call of the roll on the question of the motion, the following vote was recorded:

There being five (5) yea votes and no (0) nay votes thereon, said ordinance was declared duly passed and it was so ordered.

A copy of the ordinance, having been placed on the desks of each member of Council prior to introduction, was read by title.

Vice Mayor Byington explained that this is an ordinance to create a new fund within the City’s accounting records to be known as the Payroll Clearing Fund. It will allow the Finance Department to separately account for entries relating to the City’s payroll administration, serving as a clearinghouse for the management and disbursement of employee pay, withholdings, and remittances.

The City Manager has recommended that we establish a separate accounting fund for these purposes to streamline payroll-related bank reconciliations. After Council adopts this ordinance, the fund must also be approved by the State Auditor before it can be established.

Thereupon, it was moved by Vice Mayor Byington and seconded by Mr. Stephens that the ordinance be passed.

Upon call of the roll on the question of the motion, the following vote was recorded: