Commissioner Greg Miles, Commissioner Jeff Chugg, Commissioner Tracy Killian, Deputy Attorney Michael Goodrich, Deputy Clerk-Auditor Hadley Cardwell, Economic Development Director Deborah Herron, Clerk-Auditor Chelise Jessen, I.T. Director Matt Yergensen, Duchesne City Mayor Rodney Rowley, Duchesne County Resident Bob Willoughby, and Commission Executive Assistant Melissa Hughes is taking the meeting minutes.

Chairman Miles welcomed everyone to the meeting.

Duchesne City Mayor Rodney Rowley presented a letter dated July 31, 2025, of a notice of intent for the city of Duchese, Duchesne County, Utah, to submit an opinion question to its residents regarding the imposition of a City Option Botanical, Cultural, Recreational, and Zoological Excise Tax. He explained that he was contacted by the State about updating the RAP tax for the City.

The parties discussed the resolution. Commissioner Chugg made a motion to adopt Resolution No. 25-08; A Resolution that the Duchesne County Commission is not seeking to impose a Tax Under Title 59, Revenue and Taxation, Chapter 12, Sale and Use Tax, Part 7, County Option Funding of Botanical, Cultural, Recreational, and Zoological Organizations or Facilities. Commissioner Killian seconded the motion. Commissioner Chugg voted aye, Commissioner Killian voted aye, and Commissioner Miles voted aye. The motion passed.

Clerk-Auditor Chelise Jessen presented the Fraud Risk Assessment Questionnaire. She explained the assessment and the score. The county received 375 out of a possible 395 points. The parties discussed the assessment and how the only question for which the county didn’t receive points is whether the entity has a formal audit committee. The Commissioners agree that there is no need for a formal audit committee due to the Clerk-Auditor's role. Commissioner Killian made a motion to approve the County Fraud Risk Assessment as presented and authorize Commissioner Miles to sign on behalf of the County. Commissioner Chugg seconded the motion. Commissioner Killian voted aye, Commissioner Chugg voted aye, and Commissioner Miles voted aye. The motion passed.

Human Resource generalist Tommi Mascaro presented a list of four volunteers who passed the background check before the meeting. The parties discussed the volunteers. Commissioner Chugg made a motion to approve the volunteers as presented. Commissioner Killian seconded the motion. Commissioner Chugg voted aye, Commissioner Killian voted aye, and Commissioner Miles voted aye. The motion passed.

Commissioner Miles explained that the County has researched many options and pricing for a chatbot and search function for the County’s website. I.T. Director Matt Yergensen explained the program and its function. The $3,750 subscription is prorated for the remainder of the year. They would like to see if this is something that the residents will