391
AN ORDINANCE
BY VICE MAYOR BYINGTON NO 4891
AN ORDINANCE TO AMEND SECTION I, 2019 ORIGINAL APPROPRIATION ORDINANCE NO. 4870, AND SUPPLEMENTAL APPROPRIATION ORDINANCE NO. 4887, TO PROVIDE FOR THE APPROPRIATION OF:
  1. 1. AN ADDITIONAL AMOUNT OF $240,000 TO BE EXPENDED FROM THE CAPITAL IMPROVEMENT FUND FOR ADDITIONAL CONCRETE STREET REPAIR; AND
  2. 2. AN AMOUNT OF $240,000 TO BE TRANSFERRED FROM THE GENERAL FUND TO THE CAPITAL IMPROVEMENT FUND;
FOR THE CITY OF OAKWOOD, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2019.

A copy of the ordinance, having been placed on the desks of each member of Council prior to introduction, was read by title.

Vice Mayor Byington explained that this is the first reading of a supplemental appropriation ordinance that will allow the City to perform additional concrete street repairs.

The 2019 Concrete Street Repair Project is underway and is progressing well, which provides an opportunity to schedule additional repairs that would otherwise be planned for 2020. The City Manager has determined that these additional repairs are necessary and recommends that Council authorize additional funding to make these repairs in 2019.

The additional repairs would be completed as an extension of the 2019 Concrete Street Repair Project, which is ongoing. The City’s contractor, TH Solutions, is already mobilized in Oakwood. This presents an opportunity for cost savings. Normally the City would use competitive bidding to select a contractor for roadway work, but under Section 145.04(E) of the Oakwood Administrative Code, competitive bidding is not required where “special or unusual circumstances” make it advisable to work with a particular contractor on a sole-source basis. Given that TH Solutions was the lowest and best responsible bidder on the 2019 Concrete Street Repair Project competitively bid on February 27, 2019, and that they are already mobilized in Oakwood, City Council believes that these are special circumstances that warrant dispensing with formal bidding and contracting directly with TH Solutions via a change order to the 2019 Concrete Street Repair Project.

This supplemental appropriation will authorize an additional amount of $240,000 to be expended from the Capital Improvement Fund, and the transfer of $240,000 from the city’s General Fund to the Capital Improvement Fund, which will be utilized to fund this additional project.

Thereupon, it was moved by Vice Mayor Byington and seconded by Mr. Stephens that the second reading be waived and that the ordinance be passed tonight.

Mayor Duncan asked which streets will receive the concrete street repairs.

Mr. Klopsch explained that TH Solutions has been working on the entire western side of Ridgeway Road from Park Road south to the Kettering Bridge. The additional funds will allow TH Solutions to circle back around and complete the eastern side of Ridgeway Road. Work will also be done on Fairforest Circle and Park Avenue just west of the City Building between Harman Avenue and Oakwood Avenue, and in the block of E. Schantz Avenue between Far Hills Avenue and Oakwood Avenue. The concrete project was bid early in the season, yielding good pricing. The additional work can be completed before the start of school by piggybacking on this bid versus rebidding. While the work can be disruptive, TH Solutions has done a quality job and can complete the additional street work over the next few months.

Mayor Duncan asked how long the concrete will last.

Mr. Klopsch shared that concrete street patches can last 30 – 35 years, as long as the original pavement. Since sections of the original concrete remain, the joints will begin cracking over time. These cracks will be sealed with asphalt to help delay concrete deterioration.