CITY OF OAKWOOD

An Equal Opportunity Employer

POSITION DESCRIPTION

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ESSENTIAL FUNCTIONS OF THE POSITION: For purposes of 42 USC 12101:

63%
(1) Accounts payable function which includes: purchase order entry, distribution, tracking, and reporting to department heads; invoice reconciliation and forwarding to department heads for approval; adding new vendors (collection/maintenance of W-9 form); payment of vendor invoices via ACH or paper check; preparation of IRS Form 1099 for qualifying vendors from previous year.
2%
(2) Maintain City contract files; review contract packet to ensure all required documents are included; distribute copy of contract to respective department and New Hire/OPERS forms to payroll; monitor status of pending contracts.
10%
(3) Assist with the maintenance of databases maintained in the utility software, including but not limited to annual backflow certification, Do Not Solicit and new resident breakfast listings. Produce letters, spreadsheets, reports and other materials as requested from various databases.
10%
(4) Answers telephones and responds to inquiries concerning accounts payable and utility bills; responds to various inquiries and provides information regarding services and functions; responds to citizen complaints.
2%
(5) Issuing of birth certificates (abstracts) and death records as part of the Vital Statistics Department; issues and collects monies for vital statistics.
2%
(6) Assist with the preparation of the Annual Water/Sewer Rate Survey. Maintain database, mail annual request for information (initial letter/email and reminders), verify rate calculations received, compile data and generate report.
2%
(7) Assists with the calculation and preparation of the special assessment projects (water/sewer/stormwater, refuse, electric street lighting, noxious weeds, and sidewalk repairs).
(8) Serves as backup to utility billing clerk.
4%
(9) Scan daily checks for the finance department using the bank software.
5%
(10) Maintain inventory of and purchases office supplies.
(11) Demonstrates regular and predictable attendance.
(12) Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.