MINUTES OF COMBINED COMMISSION WORKING & REGULAR
SESSION MEETING HELD MONDAY, DECEMBER 15, 2025, BEGINNING AT
9:00 A.M. IN DUCHESNE, UTAH

Present –

Commissioner Greg Miles, Commissioner Jeff Chugg, Commissioner Tracy Killian, Deputy Attorney Grant Charles, Public Works Director Mike Casper, Public Works Deputy Director Clint Curtis, Human Resource Director Judy Stevenson, Treasurer Stephen Potter, Chief Deputy Clerk-Auditor Lexie Clayburn, Economic Development Director Deborah Herron, Human Resource Payroll & Benefits Administrator Jamie Park, I.T. Director Taylor Warr, Deputy Assessor Brandi Winterton via phone call, Heather Ivie with Kinder Morgan, and Commission Executive Assistant Melissa Hughes is taking the meeting minutes.

Opening Comments

(9:00 a.m.)

Chairman Miles welcomed everyone to the meeting.

Pledge of Allegiance

(9:01 a.m.)

Commissioner Chugg said the prayer.

Public Works Update

(9:03 a.m.)

Public Works Director Mike Casper gave an update on upcoming and existing projects. His crew is working on North Crescent (CR 176) this week, installing culverts. The parties discussed purchasing a right-of-way and moving a power pole. There is some cracking on County Road 29 about 2 miles in. There have been complaints about truck traffic on Crooked Sky Road. SSD #2 will do an overlay on 3000 South (CR 154) in the spring. The road department is shouldering in that area this week.

Discussion & Consideration of Purchasing a Wash Plant for the Road Department

(9:14 a.m.)

Public Works Director Mike Casper presented a proposal from Kimball Equipment Company for a wash plant. He explained that the equipment that would be included is a Fabtec Structure for JCI 6’ X 20’ 3 Deck Screen - $107,774.00, Superior 36” X 80’ Truss Frame Conveyor - $67,471.00m, Superior 36” X 60’ Stackable Conveyor - $32,500.00, and a Rock Systems Model 101-36G Front End Loader Hopper - $112,500.00. The total minus the transportation fee is $320,245.00. The parties discussed the benefits of the equipment and the quality of the roads when using washed chips. Commissioner Killian made a motion to purchase the wash plant for $320,245.00. Commissioner Chugg seconded the motion. Commissioner Killian voted aye, Commissioner Chugg voted aye, and Commissioner Miles voted aye. The motion passed.

Discussion & Consideration of Agreement with Kinder Morgan

(9:20 a.m.)

Heather Ivie, the Land & ROW Agent with Kinder Morgan Altamont, proposed to purchase a pipeline easement across Duchesne County property. She explained that she had previously attended a Commission meeting seeking permission to have the area surveyed. She proposed a 30-foot permanent right-of-way, with an additional 40 feet of temporary workspace. The official survey has calculated it at 863.39 feet, or 52.327 rods. The parties discussed noxious weeds and the expectation of the wash-in and wash-out policy of the equipment being used for the project. Commissioner Chugg made a motion to approve the agreement with Kinder Morgan for the stated amount. Commissioner Killian seconded the motion. Commissioner Chugg voted aye, Commissioner Killian voted aye, and Commissioner Miles voted aye. The motion passed.

Discussion & Consideration of the I.T. Infrastructure/Equipment Upgrades

(9:25 a.m.)

I.T. Director Taylor Warr presented an I.T. Department Infrastructure / Equipment Upgrades list. He explained the equipment that has surpassed its end-of-life date. The upgrade will ensure reliability and safety. Windows 10 will no longer have updates and therefore will not be secure. New computers and laptops will need to be purchased if the existing equipment is not compatible with Windows 11. The parties discussed the updates, the phase-out of Windows 10, and the purchase the computers in phases. Commissioner