City of San Rafael

Summary:

Under the direction of the department Director, the Assistant Library and Recreation Director will plan, organize, direct and coordinate daily activities of assigned programs/divisions within the Library and Recreation Department. The Assistant Director will provide highly complex staff assistance to the Director of Library and Recreation and has considerable latitude for the exercise of independent judgment, particularly in managing projects. Acts in the absence of the Director. Performs other duties as assigned. This assignment will oversee one division within the department.

Essential duties and responsibilities

Essential duties and responsibilities include the following. This list provides a sample of duties and responsibilities, but not all inclusive of all responsibilities. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned.

Management functions

• Recommends and directs the implementation of goals, objectives, policies, procedures, and work standards for programs and facilities.
• Establishes priorities; develops, plans, organizes, and evaluates, directly or indirectly, the activities of assigned programs and facilities.
• Supervises and evaluates assigned staff; provides assistance to supervisory staff in resolving daily problems, interpreting policies and procedures, and meeting goals and objectives.
• Prepares reports and analysis for City Council and City staff; participates in meetings of the City Council, relevant Commissions, Boards, community groups and professional associations and presents verbal and written reports.
• May serve as the staff liaison to division-related Boards, Commissions and Committees.
• Fills in for direct reports as needed.
• Provides leadership and promotes staff development; encourages innovative thinking and creativity.
• Resolves the more complex citizen complaints.

Administrative functions

• Presents recommendations on the formulation of policies and procedures.
• Coordinates the preparation and administration of the division budget.
• Prepares or directs the preparation of complex reports and program studies and recommends improvements.
• Assesses service needs and makes recommendations for continuous improvement.
• Maintains records and reports relative to system operations.
• Functions as the division project manager for special projects.
• Uses personal computers and various mobile devices to perform internet–based work including social media management, word processing, spreadsheet and database management functions.

Division representative

• Represents division and the City in the community and at professional meetings.
• Assists with coordination of division activities with other City departments and outside agencies.