STAFF REPORT

Finance Department Presentation: Mrs. Cindy Stafford, Finance Director, referenced a PowerPoint presentation and updated Council on the following topics: 2021 year-end finances; 2022 financials through March 31; and department updates.

In regard to the 2021 year-end finances, she referenced a chart for Non-Enterprise Funds (General City Services), excluding transfers, showing budgeted versus actual for receipts (budgeted: $13,536,869 versus actual: $15,694,401) which is 115.94% of budget; and disbursements (budgeted: $14,862,025 versus actual: $14,017,029) which is 94.31% of budget. The year finished better than budget, with revenues exceeding the budget by $2,157,532. Disbursements and encumbrances were $844,996 less than budget. The City received $468,000 of unbudgeted revenue from the American Rescue Plan Act and income tax receipts continue to rebound positively impacting income tax receipts.

Mrs. Stafford then referenced a chart for the Refuse Fund, excluding transfers, showing budgeted versus actual for receipts (budgeted: $1,352,600 versus actual: $1,376,419), which is 101.76% for the year; disbursements (budgeted: $1,707,976 versus actual: $1,639,264) which is 95.98% of budget. The budget included capital expenditures for the purchase of a new refuse packer and four new refuse scooters.

She then referenced a chart for Enterprise Funds, excluding transfers, showing budgeted versus actual for receipts (budgeted: $3,511,035 versus actual: $3,532,783), which is 100.62% for the year; disbursements (budgeted: $3,794,161 versus actual: $3,605,405) which is 95.03% of budget. The Enterprise Funds include Water, Sanitary Sewer and Stormwater. The water and sewer funds can fluctuate from year to year and are driven, in large part, by the weather and rainfall. The budget also included two expenditures for stormwater and sanitary sewer repairs.

The 2021 financial audit was performed by Plattenburg & Associates. The auditors have completed their field work in the city’s administrative offices. There were no items noted by the auditors so the city anticipates an unqualified “clean” opinion, which is the best opinion. There has been no timeline given for completion of the audit, but it is expected within the next eight weeks.

In regard to 2022 financials through March 31, Mrs. Stafford referenced a chart for General City Services, excluding transfers, showing budgeted versus actual for receipts (budgeted: $15,652,995 versus actual: $4,415,841) which is 28.21% of budget; April is when a large portion of income taxes are received; and disbursements (budgeted: $16,135,194 versus actual: $6,007,246) which is 37.23% of budget. Property taxes and property tax assessments are typically received in April and May.

She then referenced a chart for the Refuse Fund, excluding transfers, showing budgeted versus actual for receipts (budgeted: $1,378,600 versus actual: $340,946), which is 24.73% of budget; disbursements (budgeted: $1,605,900 versus actual: $669,641) which is 41.70% of budget.

She then referenced a chart for Enterprise Funds, excluding transfers, showing budgeted versus actual for receipts (budgeted: $3,588,935 versus actual: $805,303 which is 22.44% of budget; disbursements (budgeted: $4,372,141 versus actual: $1,660,992) which is 37.99% of budget. The Enterprise Funds include Water, Sanitary Sewer and Stormwater. She explained that most of the sewer costs are driven by Montgomery County and the city of Dayton and their timing of billing for wastewater treatment.

Mrs. Stafford shared that Utility Clerk Theresa Rushlow will be retiring this year with 22 years of service. Mrs. Rushlow handles all monthly utility billing; county assessments; miscellaneous billing and acts as the deputy vital statistics registrar. Ms. Hannah Thirey will be joining the Finance Department as a utility clerk this week.

Mayor Duncan thanked Mrs. Stafford and her staff on all their good work.

AN OAKWOOD MOMENT

Mrs. Hilton highlighted the Public Safety Department’s “Coloring with a Cop” event that took place on April 21 at Wright Library.

CITY MANAGER’S COMMENTS

Mr. Klopsch reminded citizens that yard debris or green waste of any kind should not be placed in the street or gutter line. Yard debris should be placed behind the curb or behind the edge of the street just a day or two in advance of the scheduled monthly yard debris collection. Alternatively, the recycling facility at the Public Works Center has an area for yard debris drop-off that is available 24/7 and is functioning very well.