Job Title: Police Administrative Technician I/II

SUMMARY

Performs a variety of police department business office functions related to budgeting, accounting and payroll, personnel and benefits.

General supervision is provided by the Police Support Services Supervisor. Responsibilities may include training and/or indirect supervision of lower level personnel. This classification is distinguished from the Police Civilian Supervisor classification, which is assigned as a unit supervisor.

DISTINGUISHING CHARACTERISTICS

Police Administrative Technician I - This is the entry level class in the series. Positions in this class typically have little or no directly related work experience and work under general supervision while learning job tasks, progressing in their assignment of more complex tasks as procedures and processes of duties are learned.

Police Administrative Technician II - This is the full journey level class in the series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Incumbents in this classification are expected to exercise a high degree of initiative and independent judgment in performing confidential and complex tasks.

These positions are not flexibly staffed, and advancement is not automatic from one level to the next. Incumbents will be required to apply for advancement as vacancies exist or may be promoted per Department Director recommendation and Administrative Services Director and City Manager approval.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties described are representative of those that must be met by an employee to successfully perform essential job functions. Additional duties may be performed as required. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties.

Processes, maintains and disseminates a wide variety of confidential Police Department personnel records and files; organizes and prepares documents for employee salary adjustments.
Prepares and audits payroll data submitted for accuracy of employee paychecks and enters information into the computer; responds to inquires regarding payroll and employee benefits.
Assists in management of workers compensation claims for department employees.
Compiles and completes data used in the development of the departmental budget.
Receives, codes and processes invoices and purchase orders for payment; verifies account numbers and amounts; prepares requisitions for purchase orders; contacts City staff and vendors regarding invoices and reconciles accounts.
Prepares invoices for various billings and receipts in revenue.
Operates a computerized office support system.
Prepares identification cards for all City Employees.
Issues and maintains Petty Cash.
Performs a variety of secretarial and clerical duties for department personnel, such as screening calls and routing mail.