• Prepares a variety of periodic reports and other general correspondence.
  • Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
  • Verifies and posts details of transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
  • Prepares vouchers, invoices, checks, account statements, reports, and other records and reviews for accuracy. Reconciles discrepancies, resolves problems.
  • Reviews computer printouts against manually kept ledgers and makes corrections.
  • Acts as a liaison with Payroll and Human Resources on employee-related items such as time sheet reporting, benefits enrollment & questions, leave of absence tracking, etc.
  • Performs related duties as required.

KNOWLEDGE OF:

  • General bookkeeping, basic accounting, data entry and clerical functions
  • City and Department policies and procedures.
  • Information technology, personal computers and related software applications.
  • Payroll systems and procedures

ABILITY TO:

  • Work independently in the completion of assignments
  • Keyboard at a speed sufficient to perform job duties
  • Prepare and maintain a variety of organized accounting records
  • Operate modern office equipment including a PC and related software

LANGUAGE, MATHEMATICAL AND REASONING SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to public other employees of the organization. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

Ability to apply concepts of basic algebra. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

EDUCATION, CERTIFICATION AND EXPERIENCE

Police Administrative Technician I: High school diploma or general education degree (GED). Bookkeeping training or college courses in accounting preferred. Four years experience in preparation and maintenance of accounting, payroll, or financial records; or equivalent combination of education and experience.

Police Administrative Technician II: in addition to the requirements for the Police Administrative Technician I, this level requires at least 5 years of experience at the Police Administrative Technician I level or demonstrated ability to successfully complete the essential duties and responsibilities at the full journey level with a high degree of autonomy.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.