Duchesne County Library System

The chair shall preside at all board meetings, authorize calls for any special meetings (meaning non-emergency meetings not included in the annual schedule) and emergency meetings, prepare the agenda with the library director, and generally perform the duties of a presiding officer. The chair shall sign or countersign all official board documents and, where appropriate, recommend approval by the county commission. The chair is the spokesperson of the Board in all public communications. The chair may form committees in accordance with Duchesne County Code 1-8-5. The chair also annually inspects library facilities with the library director and county maintenance department head.

The vice chair shall preside in the chair's absence and perform such other duties as requested by the chair.

The secretary shall take minutes and maintain official records of board actions.

In the absence of the chair and the vice chair at a board meeting, the Trustees shall designate one of their number as a temporary presiding officer (chair pro tempore) solely for that meeting by a majority vote of the quorum present.

Should long-term vacancies occur in any of the Board offices, notice of an election of interim (pro tempore) officers to fill the remainder of the term of office shall be included in the call of the next regular Board meeting after any Trustee vacancies are filled. At the meeting the remaining presiding officer–or in the absence of all officers, some other Trustee–will call the meeting to order and the pro tempore officers will be elected by a majority vote of the Board.

Trustees shall prepare for, attend and participate in all board meetings.

All types of meetings, minutes, recordings, and notices, shall comply with the requirements of the Utah Open and Public Meeting Act–specifically Utah Code