Annotated (UCA) § 52-4-102 [2006], 52-4-104 [2018], 52-4-201 [2006], 52-4-202 [2023], 52-4-203 [2023], 52-4-204 [2022], 52-4-205 (1) [2023], 52-4-206 [2023], 52-4-207 [2023], 52-4-208 [2006], 52-4-210 [2011], 52-4-301 [2006], & 52-4-305 [2006]--and of Duchesne County Code 1-8-4. Particular attention should be given to the matters listed in the following Sections.
The Board shall deliberate and take action only in open public meetings. Except for the limited specific items that may be discussed in a closed meeting; board members shall not discuss library business as a quorum in any manner outside of their public meetings, including in-person, through any type of electronic text or voice messages or any other communication method.
Board Meetings shall be held monthly or more frequently as needed except for August and December. Public notice of the annual schedule of board meetings must be given including date, time, place, and type of meeting in accordance with UCA § 52-4-202 [2023].
Notice of all board meetings and an agenda shall also be posted no less than 24 hours in advance of the meeting at the libraries in Roosevelt and Duchesne and on the Utah Public Notice Website. At least one local media correspondent or newspaper shall also be notified.
Final action can only be taken on topics listed in the agenda included in the public notice. Topics raised by the public, and not included in the agenda, may be discussed with no action taken in an open meeting at the discretion of the presiding board officer.
An open meeting may be called into a closed meeting when a quorum is present, with a 2/3 majority vote, and is addressing only an approved closed meeting issue in accordance with UCA § 52-4-205 (1) (a)-(g) [2023]. No votes are made in a closed session. A recording of the closed session shall be kept in accordance with UCA § 52-4-206 [2023].
Members of the public at large are permitted to address an issue of concern by contacting the library director at least ten (10) days prior to the meeting. Groups addressing the Board will be limited to one (1) spokesperson. Such agenda items and public comment must address topics pertinent to the authority of the Board.
Trustees may participate by electronic means that allows for interactive dialogue to establish a quorum to conduct business following the procedure of Board Resolution 15-1 24-1. Electronic meetings are held in accordance with UCA § 52-4-207 [2023].