Unedited audio recordings of the complete open meetings are made publicly available within three (3) business days following the meeting. Approved written minutes are also made available three (3) days following their approval. Pending written minutes are made available within thirty (30) days of the meeting that is the subject of the minutes. Minutes shall be kept in accordance with UCA § 52-4-203 [2023]. A roll call of those Trustees present and absent, as well as members of the public that address the Board, shall be recorded. Documents presented by the public to the Board must also be included in the minutes.

Any member of the public or Trustee engaged in disorderly conduct during a meeting may be required to leave the meeting room for the remainder of the meeting by the majority vote of the quorum.

Emergency meetings may only be called in accordance with UCA § 52-4-202 (5) [2023] and must solely address matters of an unforeseen and urgent nature.

The Board Chair ensures the Board is trained annually on the requirements of the Open and Public Meetings Act (UCA § 52-4-104 [2018]).

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the library board in all cases to which they are applicable and are not inconsistent with the Utah Open and Public Meetings Act, other state laws, county ordinances, these bylaws, and any special rules of order the Board may adopt.

All Trustees shall have equal voting rights. A record of each vote, by individual member, must be taken.

In case of a tie vote the vote of the Chair will break the tie.

In the event of a vote on an issue which would present a conflict of interest for any Trustee, that Trustee shall recuse themselves from voting on that issue.

The library system facilities will observe the same holidays observed by the Duchesne County Administration.