356
SUPPLEMENTS THERETO, TO PROVIDE FOR THE APPROPRIATION OF:

1. INTRAFUND TRANSFERS WITHIN THE GENERAL FUND, STREET MAINTENANCE AND REPAIR FUND, LEISURE ACTIVITY FUND, SERVICE CENTER FUND, AND WATER OPERATING FUND, REALLOCATING MONEY FROM THE “PERSONNEL” SUBFUNDS TO THE “OPERATING” SUBFUNDS THEREIN, FOR COSTS ASSOCIATED WITH UTILIZING CONTRACTORS FOR CERTAIN OPERATIONAL FUNCTIONS INSTEAD OF CITY EMPLOYEES;

FOR THE CITY OF OAKWOOD, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2025.

A copy of the ordinance, having been placed on the desks of each member of Council prior to introduction, was read by title.

Vice Mayor Byington explained that this is another supplemental appropriation ordinance.

Within each of the City’s accounting funds, expenditures are allocated between subfunds for “Personnel” and “Operating” expenses. “Personnel” expenses are the wage and benefit costs for City employees. Anything else is characterized as “Operating” expenses.

This year, Oakwood had several retirements of key employees. These occurred while the City was engaged in an organizational assessment of the Public Works and Leisure Services Departments, which necessitated a hiring freeze until completion of the assessment. As a result, the decision was made to utilize contractors to ensure that work was still being completed in a timely manner and City services were not disrupted.

In order to pay for these contracted services, it is necessary to reallocate money from “Personnel” to “Operating” within several City accounting funds. Specifically, this ordinance will reallocate:

  • $170,500 within the General Fund;
  • $34,200 within the Street Maintenance and Repair Fund;
  • $109,250 within the Leisure Activity Fund;
  • $11,350 within the Service Center Fund; and
  • $73,800 within the Water Operating Fund.

This ordinance does not change overall spending levels. It only reallocates certain expenditures from “Personnel” to “Operating” within each of the named funds.

This was a first reading of the ordinance, so Vice Mayor Byington made no motion.

AN ORDINANCE

BY VICE MAYOR BYINGTON NO 5023
AN ORDINANCE TO CREATE A NEW FUND WITHIN THE FISCAL RECORDS OF THIS CITY TO BE KNOWN AS THE PAYROLL CLEARING FUND.

A copy of the ordinance, having been placed on the desks of each member of Council prior to introduction, was read by title.

Vice Mayor Byington explained that this is an ordinance to create a new fund within the City’s accounting records to be known as the Payroll Clearing Fund. It will allow the Finance Department to separately account for entries relating to the City’s payroll administration, serving as a clearinghouse for the management and disbursement of employee pay, withholdings, and remittances.

The City Manager has recommended that we establish a separate accounting fund for these purposes to streamline payroll-related bank reconciliations. After Council adopts this ordinance, the fund must also be approved by the State Auditor before it can be established.

This was a first reading of the ordinance, so Vice Mayor Byington made no motion.

CITY MANAGER’S COMMENTS: Mrs. Smiddy shared the following information:
The annual Family Fall Festival will take place on Sunday, October 12, at Shafor Park from 2 – 5 p.m., marking the kickoff to Scarecrow Row.