Goods, General Services and Professional Services Contracts

Upon award of a goods, general services or professional services contract, it is the responsibility of the Public Agency to provide the vendor with the Initial Employee Information Report, Form AA-302, if the vendor does not have a Certificate or Letter of Federal Approval. The Division does not supply this form to the vendor. If the Public Agency requires a supply of forms, the Public Agency may download the forms electronically at the following website address
http://www.state.nj.us/treasury/contract_compliance/forms.shtml.

If the vendor has an expired certificate, the vendor must apply for a renewal directly to the Division and file Form AA-302, Employee Information Report. As early as 90 days prior to the expiration of a certificate, a vendor may submit an application for renewal of the certificate with a check or money order for $150.00 made payable to “Treasurer, State of NJ”. A vendor may obtain a duplicate certificate for a fee of $75.00.

The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents:

• Letter of Federal Affirmative Action Plan Approval
• Certificate of Employee Information Report
• Employee Information Report Form AA302