If you are interested in providing any of the services listed above for the Borough of Somerville, or the Planning Board or Zoning Board of Adjustment, the Borough of Somerville requires a detailed proposal. The proposal should include the following information but not limited to the following:

Please note that item #1 is particularly important. The Borough has various PILOT Agreements and Redevelopment Agreements. The charges against the developers’ escrow and the borough shall also be billed in accordance with the billing schedule that is submitted within your proposal. The Professional shall check with the CFO to ensure that escrow funds are in place prior to work. The fee schedule charged against escrows must be clearly defined in your proposal.

It is important that at the minimum the following fee schedules be provided which shall include a breakdown of clerical work, meeting attendance time and participation and professional work if applicable.

  1. 1) A schedule of services and fees for services which shall include but not limited to:
    • a. Council Meetings and/or Board Meetings
    • b. Meetings with Administrator and appropriate Directors and or appropriate board
    • c. Phone communications
    • d. Communications with Mayor & Council and/or Board members/Professional staff
    • e. Court attendance
    • f. Preparation
    • g. Travel expenses
    • h. List of billable expenses
  2. 2) Your qualifications to perform such services
  3. 3) A list of the individuals from your firm that are expected to perform the services and their qualifications. And the fees for those individuals.
  4. 4) A list of the firm’s clients
  5. 5) Business Registration Certificate
  6. 6) Contribution Disclosure Form
  7. 7) Disclosure of Ownership
  8. 8) Non-Collusion Affidavit
  9. 9) Contribution Disclosure Statement
  10. 10) Disclosure of Investment Acidities in Russia or Belarus
  11. 11) Disclosure of Investment Activities in Iran
  12. 12) Insurance Requirement Acknowledge Form
  13. 13) Mandatory Equal Employment Opportunity Notice (require copy before contract execution)

If selected you will be required to breakdown your invoice as required by the Borough. And enter into a contract.

The Governing Body will be provided a copy of the proposal and will be asked to review said proposals. The proposals will be evaluated on price, quality, familiarity of scope of service, ability to produce the required service, and all other factors in the best interest of the Borough of Somerville.

Three paper copies are required and one electronic copy. The electronic copy can be e-mailed to Kevin Sluka at ksluka@somervillenj.org or provide a flashdrive.

The Borough reserves the right to use other or additional professionals on matters as it deems necessary.