An individual whose name remains on an eligibility list after the list expires may have his or her existing score placed in relative position to the scores of other applicants on the next eligibility if the testing process is within 12 months and is identical to that used during creation of the previous eligibility list. If the testing process is different, the individual shall be permitted to re-apply and begin the process over again. An individual may have his scores placed on the new eligibility list only once and thereafter will be required to retake the entire testing process regardless of whether the process has changed.

It is incumbent upon any applicant to make the Personnel Officer aware of any address changes during the time that any individual is on the eligibility list. In attempting to locate an individual, the Personnel Officer shall only be required to mail a certified letter to the last known address of the applicant. The applicant shall have ten (10) days from the mailing of said certified letter to contact the Personnel Officer. If such contact is not made, the applicant's name may be removed from the eligibility list.

Section 4.10 – Reference Checks. The City may conduct personal reference and criminal conviction checks on applicants. Background checks shall verify job-related information on the written application, statements made during interviews, and other facts deemed appropriate. If a background, medical, or subsequent investigation discloses misrepresentations made by an applicant, he or she may be refused employment or, if already employed, may be terminated.

Section 4.11 - Appointment. After the creation of an eligibility list, and in order to appoint an individual from that list to a classification within the City, the Personnel Officer shall certify to the City Manager that a vacancy exists in the classified service of the City. The Personnel Officer then may recommend to the City Manager that any one of the top three individuals be appointed to fill that classification. Such recommendation shall take into account the overall fitness of a candidate as determined through the evaluation process.

The City Manager as Appointing Authority may select any one of the top three candidates and need not accept the recommendation of the Personnel Officer. When the appointment is made, the Personnel Officer shall inform the Finance Office, the Department Head in question, and the appointee. If the Personnel Officer does not receive a written acceptance of such appointment from the appointee within six (6) days of the date the City mailed to him or her the written notice of appointment, such appointment may be voided, at the discretion of the Appointing Authority. In this case, the Personnel Officer shall certify one additional name to the Appointing Authority. Such additional names may be taken from the remaining names on the original appointment list for the position involved.

Section 4.12 - Temporary Appointments. Whenever circumstances exist that require that a vacancy be filled at once in order to maintain public services, the Appointing Authority may appoint any qualified person temporarily to perform the duties of the position. However, no such appointment shall be for a period longer than six (6) months unless the need is of greater duration than six (6) months, in which case the appointment may be renewed for six (6) months and may continue to be renewed until the need has passed.