A qualified employee may not receive donated sick leave benefits unless they have exhausted all other accrued leave benefits, including vacation.
For non-life threatening illnesses, an employee will be eligible for a maximum of 800 hours of donated sick leave. For a potentially terminal illness or injury, an employee will be eligible for up to 400 hours of donated sick leave.
If approved, donated sick leave days may be used retroactively to cover unpaid regularly scheduled work days.
The City Manager or his or her designee shall be responsible for making a determination on a request to use donated sick leave. The City Manager or his designee may: 1) deny the request; 2) approve the request at a lesser number of hours than requested; or, 3) approve the request in full.
In considering a request, the City Manager or his or her designee shall take into account the following factors; 1) length of employment; 2) previous sick leave usage; and, 3) the circumstances of the current illness or injury.
Employees entitled to and receiving injury leave benefits shall not be permitted to receive donated sick leave. If an employee is receiving Workers’ Compensation benefits, that employee may be eligible to receive pro-rated sick leave, to the extent necessary to be provided with full pay.
An employee will not accrue vacation or sick leave while receiving donated sick leave.
Donated sick leave cannot be converted to cash by an employee’s estate.
Sick leave hours donated will be paid at the regular hourly rate of the employee receiving the donation.
Any unused leave from an approved request will be returned to the sick leave bank, and its use will require another determination by the City Manager.
If an employee uses all donated hours requested, another Sick Leave Donation Request Form can be filed with the City Manager for a determination. However, under no circumstances can an employee’s donated sick leave usage exceed 800 hours for a non-life threatening illness or injury, or 400 hours for a terminal injury or illness.
Donors:
In January of each year, eligible employees will be notified and will have an opportunity to voluntarily contribute sick leave hours to the sick leave bank. Accumulated leave benefits in the bank shall not exceed a total of 3500 hours at any time. No additional donations to the account will be permitted or solicited as