agreement. Accrued vacation may be used to supplement sick leave if the employee has exhausted accrued sick leave benefits.

Scheduling and Approval:

The scheduling of vacation leave shall be at the discretion of the Department Head, taking into account the operational needs of the various departments of the City. While due consideration for individual employee convenience may be given, the needs of the City in scheduling workloads shall be the controlling criterion.

Leave requests should be filed with the Department Head, or the City Manager in the case of his/her direct report employees before vacation is taken. Employees should follow proper notice requirements as designated by the department's rules and regulations.

Department Heads are responsible for managing the vacation schedules in their departments and for administering the provisions of this policy.

Payment for Unused Vacation Leave:

All eligible full-time and regular part-time employees, excluding seasonal and temporary employees, shall be paid for unused vacation according to the following, except as otherwise provided in a current collective bargaining agreement.

An employee who leaves the employment of the City by reason of resignation, retirement, or death is eligible for compensation at his or her current rate of pay, for any unused vacation leave to his or her credit at the time of separation, provided all of the conditions have been met:

• The employee has successfully completed any applicable probationary period.
• The employee was not dismissed for cause.
• The employee gave proper notice of resignation.
• The employee has returned all City property.

Prior Service Credit:

For full-time employment, the City will recognize prior service with the federal government, the State of Ohio, or any of its political subdivisions, for the purpose of computing vacation accrual, except as otherwise provided in a current collective bargaining agreement. Prior service in other organizations may be considered at the discretion of the City Manager.

For regular part-time employment with the City, prior service credit may be considered, at the discretion of the City Manager.

It is the employee’s responsibility to provide sufficient documentation of prior service to the Human Resources Department to be considered for credit for prior service.