As provided for under the Ohio Public Records Act, all public requests for access to personnel files shall be made through the Personnel Department. Any person or persons wishing to access a personnel file should complete a Personnel File Request Form. No personnel file shall be made available to the public without the prior approval of the Personnel Officer or his or her designate. Anyone requesting a copy of information from an employee’s personnel file shall be charged the City’s current copying rate. An employee whose file is made available to a member of the public will be notified in writing of such request.

Section 14.2 – Change of Personal Information. Employees are responsible for keeping their personnel records up-to-date by notifying the Personnel and Finance Departments in writing of any personal information change. Failure to do so may delay or have adverse impact on the timely receipt of correspondence being mailed and insurance coverages.

Section 14.3 – References. Except as otherwise required by law, the City has a neutral reference policy concerning employment reference inquiries. Anyone requesting information pertaining to a present or former employee will be told only: 1.) the dates of employment; and 2.) position(s) held.

ARTICLE 15 - SAFETY AND SECURITY POLICY

It is the policy of the City of Oakwood to comply with all applicable federal, state, and local health and safety regulations and to provide a work environment as free as practicable from recognized hazards. Employees are expected to comply with all safety and health requirements established by the City or by Federal, State or Local regulations.

Section 15.1 - Job Performance.

1. 1.
   Each employee of the City will be responsible for performing his or her job in a safe and efficient manner. Employees will be issued and are required to wear appropriate safety devices when performing duties where the wearing of such safety apparel is required.
2. 2.
   Employees who are aware of unsafe equipment or operating conditions must immediately report such conditions to their supervisors. Upon notification, the supervisor shall immediately, or as soon as practical, take action to correct the unsafe equipment or condition.
3. 3.
   Employees who are on medication for treatment of an illness or health condition are required to report to their supervisor any potential side effects of such medication which may present an unsafe condition for the employee, for other City employees, or for the public.
4. 4.
   When violations of safety policies occur, corrective action shall be immediate. Investigations into incidents or injuries shall be conducted immediately, or as soon as reasonably possible, by authorized personnel. Disciplinary action shall be warranted when an employee: causes injury to himself or herself or others;