Section 13.12 – Confidentiality of Business Information. Certain city employees may receive and have access to personal information regarding taxpayers, employees and officials that may be of a confidential or private nature. Employees are obligated to keep this information confidential at all times. This obligation exists during employment and continues indefinitely after employment with the city ends.

Section 13.13 – Security. City employees are issued keys, security combinations and passwords at the discretion of their department head. Accordingly, it is an employee’s responsibility to safeguard such items and information and to secure city property. If an employee compromises the security of city property at any time, the employee shall immediately notify his/her department head.

13.14 – Work Area. Every employee is expected to maintain his/her workspace in a clean and neat manner. Confidential work should be protected as appropriate.

13.15 – Auditor of State’s Fraud Reporting System. The Ohio Auditor of State’s office maintains a system for the reporting of fraud, including misuse of public money by any official or office. The system allows all Ohio citizens, including public employees, the opportunity to make anonymous complaints through a toll-free number, the Auditor of State’s website, or through the United States mail.

ARTICLE 14 - PERSONNEL FILES AND REFERENCES

Section 14.1 – Personnel Files. The Personnel Officer shall create and maintain a personnel file for each full-time and regular part-time employee of the City. Such a file shall include the original application and the notice of appointment in addition to other information that may be pertinent. Department Heads are responsible for the forwarding of documents for inclusion in the personnel files of those employees in their department.

Any employee of the City may review their personnel file during normal working hours upon sufficient notice to and permission from the Personnel Officer. The Personnel Officer shall determine the location in which the file may be reviewed. Employees may copy, but not remove, documents in the file. Once an employee has finished reviewing their file, they must return it to either the Personnel Officer or his or her designated representative. Under no circumstances may an employee remove their personnel file from the premises.