Personnel Policy

Section 8.3 - Personal Leave Days/Extra Days Off. All full-time employees, with the exception of those covered by a collective bargaining agreement, shall be entitled to three (3) days of paid personal leave annually. A request for use of personal leave days must be submitted to the Department Head or supervisor at least seven (7) calendar days prior to the use of such leave, except under extenuating circumstances. Such requests are subject to approval by the Department Head or Supervisor in consideration of availability and staffing requirements. Likewise, personal leave days for Department Heads must be approved by the City Manager prior to such leave. Personal leave days and extra days off are not cumulative and are lost if not taken within the calendar year in which they were earned.

Section 8.4 - Military Leave.

Short-Term Military Leave: All full-time and regular part-time employees who are members of the Ohio National Guard, the Ohio Military Reserve, the Ohio Naval Militia or members of other reserve components of the US Armed Forces are entitled to a leave of absence to perform military duty for a period of one month in any calendar year. For purposes of this policy, one month shall be interpreted to mean: a.) twenty-two (22) 8-hour work days; or b.) one-hundred seventy-six (176) hours. While on leave, the employee shall receive his or her regular pay upon presentation to the City of military pay. If an employee chooses to keep his or her military pay, the employee forfeits his or her city pay. During the first month of any such military service, the City shall continue to provide the employee health, vision, dental (optional) and life insurance benefits so long as the employee continues making direct payments of the employee’s share of the monthly insurance premiums. An employee shall be reinstated into his or her former position immediately upon being released from uniformed services.

Active Duty: Full-time employees and regular part-time employees who are called to active service for a period to exceed the timeframe provided for under Paragraph A of this Section, pursuant to an Executive Order issued by the President of the United States, an Act of Congress or by an Order of the Governor, shall be entitled to the following benefits.

For a period not to exceed 24 months, an employee shall be eligible to receive the difference between his or her regular wages and the sum of his or her gross military pay, subject to satisfactory evidence of military pay.

An employee may elect to continue health insurance coverage and related benefits for up to twenty-four (24) months at the employee’s own expense, which shall be 100% of the entire health insurance and related benefit premium costs. Such coverage may be subject to restrictions imposed by the insurance carrier.

An employee who is returning from uniformed service of 31 to 180 days must apply for reinstatement within fourteen (14) days of completing service; employees on leave for more than one hundred eighty (180) days must apply within ninety (90) days of completing uniformed service.

Except where reinstatement is impossible or would impose an undue hardship on the City, an employee on a leave for less than 180 days shall be reinstated