Policy Document

The City is not responsible for any loss to the Employee’s property whether caused by physical damage, a computer virus or other intrusions over the internet.

Employees utilizing City equipment while working remotely must protect the equipment from damage and use the equipment consistent with all City policies.

All Employees working remotely must have a working internet connection and internet access available at their workspace that will allow for the successful connection to the City internet server.

2. Hours of Work.

Non-Exempt Employees are authorized to work remotely during their normally scheduled workdays and hours or on other days/times pre-approved by their supervisor. Non-Exempt Employees may not work outside those days and hours without prior supervisor approval. Non-Exempt Employees are responsible for accurately reporting their time worked each day.

Any Employee assigned or permitted to work remotely shall be remotely connected and available throughout the entire workday and subject to all employment and conduct rules as if they were working in their normal workspace at the City.

3. Reporting for Work: Employees must communicate with their supervisor via e-mail when beginning the workday, when leaving and returning from lunch and at the end of the workday.

Employees who do not work for all or a portion of a workday when they are working remotely must use appropriate leave when not working. The City is not responsible for paying employees who are working remotely if they are unable to perform work due to operational or technological issues such as an adequate internet connection unless the matter relates to a problem caused by the City’s system or network.

4. Communication: While working remotely, employees must be reachable by the City during their normal working hours, and any other days/times pre-approved and designated by their supervisor or the City Manager. If the Employee becomes aware of or anticipates any disruption in technological communication during their normal working hours, they must immediately notify their supervisor.

5. Security and Confidentiality: While working remotely, employees must take steps to preserve the security and confidentiality of City information. Employees must keep confidential documents, records and materials in secure locations. Employees must maintain password protection to the same extent as required at the normal City workspace. If working on personal devices, employees must have valid up-to-date anti-virus software and appropriate computer and internet security installed and activated. Any suspected hacks or breaches of security must be reported to the City immediately.