| Objective F.2.2 |
Create/implement strategic communications plan |
Create and implement a citywide strategic communications plan that improves public messaging, combats misinformation, enhances two-way engagement, and establishes consistent communication practices both within |
CM |
John Stefanski |
Digital |
None |
None |
| None |
Develop communications plan roadmap |
Outline action plan and prioritize objectives for improving citywide communications and engagement. |
CM |
Fel Agrelius |
DS |
Complete |
Q3 |
| None |
Evaluate current process and communications protocols |
Inventory existing editorial workflows, communications products, and stakeholders. |
CM |
Fel Agrelius |
DS |
Complete |
Q2 |
| None |
Design improvements to process |
Create a process for creating, approving, and publicizing content. |
CM |
Fel Agrelius |
DS |
Q2 |
Q3 |
| None |
Implement communications plan |
Start launch of new plan and process citywide. |
CM |
Fel Agrelius |
DS |
Q4 |
Q4 |
| Objective F.2.3 |
Enhance city website |
Update the City’s website to enhance content, functionality, accessibility and customer experience. |
DS |
Sean Mooney |
All |
None |
None |
| None |
User research and content strategy |
Coordinate with departments on priority messaging, content, and high-traffic services, develop guidelines for content management on the website. |
DS |
Catherine Holmes |
All |
Complete |
Q2 |
| None |
Complete content audit |
Review and revise current website content. |
DS |
Christina Leung |
All |
Complete |
Q3 |
| None |
Start to mitigate for accessibility standards |
Mitigate site content and PDFs to comply with federal accessibility standards. |
DS |
Catherine Holmes |
All |
Q3 |
Q4 |
| None |
Start to migrate content and templates to staging environment |
Migrate updated content into staging environment for testing and development. |
DS |
Catherine Holmes |
All |
Q4 |
Q4 |
| None |
Start usability testing |
Work with stakeholders and community members to test usability and ease-of-use of the website. |
DS |
Catherine Holmes |
All |
Q4 |
Q4 |
| Objective F.2.4 |
Update/implement records retention |
Update and implement city-wide records retention schedules and Public Records Act related policies. |
CC |
Lindsay Lara |
CAO |
None |
None |
| None |
Gather quotes and execute agreement |
Gather quotes from vendors, develop statement of work, enter into an agreement. |
CC |
Lindsay Lara |
CAO, CM |
Complete |
Q2 |
| None |
Conduct stakeholder meetings |
Consultation with departments on their current records. |
CC |
Lindsay Lara |
CAO, CM |
Q4 |
Q4 |
| None |
Develop program and policy |
Draft records and information management program, records and retention schedule, and Public Records Act policy. |
CC |
Lindsay Lara |
CAO, DS |
Q4 |
Q4 |
| Objective F.2.5 |
Support/explore regional partnerships for efficiency |
Support and explore regional partnerships to seek efficiencies in service delivery. |
CM, DPW |
Angela Robinson Pinon |
HR, FD, CED |
None |
None |
| None |
Participate in meetings for GGBHTD and review project to ensure they meet city standards. |
Participate in coordination meetings, review proposed project improvements and provide feedback to ensure alignment with city standards and procedures. |
DPW |
April Miller |
CED |
Complete |
Q4 |
| None |
Participate in meetings with Transportation Authority of Marin (TAM) - 580/101 to ensure alignment with city standards and procedures |
Participate in coordination meetings, review proposed project improvements and provide feedback to ensure alignment with city standards and procedures. |
DPW |
April Miller |
CM |
Complete |
Q4 |
| None |
Discuss Marinwood fire shared services agreement |
Participate in discussions regarding possible amendments to the shared services agreement. |
CM |
Angela Robinson Pinon |
FD, FIN, HR, CAO |
Complete |
Q2 |
| None |
Present to Council Finance Subcommittee |
Present proposed amendments to the Council Finance Subcommittee for informational purposes. |
CM |
Angela Robinson Pinon |
FD, FIN, HR, CAO |
Q2 |
Q2 |
| None |
Present to City Council |
Present proposed amendments to city council for possible approval. |
CM |
Angela Robinson Pinon |
FD, FIN, HR, CAO |
Q3 |
Q4 |
| None |
Negotiate San Rafael Sanitary District separation agreement |
Negotiate a separation agreement between the City of San Rafael and the San Rafael Sanitary District. |
CM |
Angela Robinson Pinon |
FIN, HR, CAO |
Complete |
Q2 |
| None |
Meet with labor organizations |
Meet and confer with labor organizations regarding the agreement. |
CM |
Angela Robinson Pinon |
FIN, HR, CAO |
Q2 |
Q3 |
| None |
Present to City Council |
Present the separation agreement to the city council for approval and execution. |
CM |
Angela Robinson Pinon |
FIN, HR, CAO |
Q2 |
Q3 |
| New Objective F.2.6 |
Implement SB 707 (Duranzo) |
Implement the requirements of SB 707 regarding virtual public comment at public meetings and translated meeting agendas. |
CC |
Lindsay Lara |
CM, CAO |
None |
None |
| None |
Conduct research |
Conduct research on other cities policies, procedures, and best practices for hybrid public meetings |
CC |
Lindsay Lara |
CAO |
Q3 |
Q3 |
| None |
Draft policies |
Establish policy and governance around the city's implementation of hybrid public meetings |
CC |
Lindsay Lara |
CAO |
Q3 |
Q3 |
| None |
Conduct training for staff liaisons |
Train staff on new policies and best practices for hybrid public meetings |
CC |
Lindsay Lara |
CAO |
Q4 |
Q4 |
| None |
Conduct training for boards, commissions and committees |
Train appointed officials on SB 707 policies, Brown Act, Political Reform Act, and the California Public Records Act. |
CA |
Andrea Visveshwara |
City Clerk |
Q4 |
Q4 |