Mr. Wiseley stated that this language was already included in the Findings of Fact under numbers 1-8 that the procedure was followed.

Ms. Swackhamer stated that on page 14 it was stated that the staff would notify the media and any neighborhood association president in the event that a case is continued or withdrawn. She stated that the staff did their best to do this, but that we did not have a current list of those individuals. She stated that enough notice is given, new letters were sent out, but that we did not have phone numbers for those individuals.

Mr. Wiseley stated that this was if a list of people who wanted to be contacted, even if the matter was not in their neighborhood, we would do so. He stated that he did not read this to create an affirmative duty by the staff to reach out every time, only if requested.

Ms. Swackhamer stated that was all of her questions.

Ms. Mathewson asked if the Board should table the matter to make changes, or if they could move forward.

Mr. Wiseley stated that the only changes were the 72 hours to 24 hours and 90 days to 90 minutes, so the Board could make a motion to amend the document and then a motion to approve as amended or they could table if they chose to do so.

Ms. Fritch made a motion to change the submission deadline for letters to 24 hours and to change the 90-day time limit to 90 minutes. Ms. Kaiser seconded the motion. Voting in favor: Voting in favor: Mr. Billington, Ms. Fritch, Mr. Ivy, Ms. Kaiser, Ms. Knapp, and Ms. Mathewson. Voting against: None. Motion carried.

Ms. Fritch made a motion to approve the Rules of Procedure as amended. Mr. Ivy seconded the motion. Voting in favor: Mr. Billington, Ms. Fritch, Mr. Ivy, Ms. Kaiser, Ms. Knapp, and Ms. Mathewson. Voting against: None. Motion carried.

REPORT FROM DIRECTOR:

Ms. Swackhamer stated that she had provided the Board with the 2025 totals for permits, inspections, complaints, variances, rezonings, and plats along with the revenue amounts. She stated that 10% of the permit revenue stayed with the office in the Unsafe Housing fund and that in 2025 that was $15,105.11 and that the 90% went into County General. She stated that UPWP document for the fiscal years 2027 and 2028 was underway and that this document was the layout of the plan of activities and that allocations were received which was how we reimbursed for federal reimbursements. She stated that the complete ordinance revision was still underway and that she would keep the Board updated on that process. She stated that Ms. Ferguson was now a full time employee as the Zoning Appeal Planner and that this was the first meeting without Mr. Daniel.